Dear Parent/Carer

We are required to keep information on school pupils up to date.  To help us do this please can you:

1.  Check over the information we hold on the form issued to you

2.  Make any changes are required on the form

3.  Sign and date the bottom of the page.  Please do this even if there are no changes.

4.  Return to school as soon as possible.

Why do we need this information?

We need this informationfor different reasons.  We need to make sure that we provide services that are suitable to everyone.  We also need to understand more about all of the different people who live here or attend our schools.  We have legal duties to show what we are doing in education to make sure that all children are being treated fairly and are making good progress.  Working alongside Skills Development Scotland we are also committed to ensuring that all young people leaving school receive good quality career information, advice and guidance and are supported towards a positive destination.

Who uses the information?

The information is used by Communities and Families for research, statitstical comparisons and to inform planning for future services. It is used by the Scottish Government through the ScotXed project, Skills Development Scotland, Parent Pay and NHS for immunisation programmes.

What information do we ask for?

Via ScotXed we collect basic information for every pupil from P1 to S6 who is attending school in September 2019.  This includes:  date of birth, gender, main home language, disability, ethnicity, national identity, asylum seeker/refugee status, English language level, postcode and start date.  A full list of Information that is sent to the Scottish Government can be obtained from their website:  This data is published as anonymised statistical information at school and local authority level.

Who can see the information?

No personal information is shared without your consent.  When we produce reports on the details you have given us, it will never be possible to identify you or your child(ren) on an individual basis.  We are registered under the Data Protection Act (2018) and this covers all schools and Communities and Families Department functions.  We are the owners of any data provided to us for fulfilling our public task duties and hold all information on a confidential basis.

Further details on how we deal with personal data can be found on our Privacy Notices which are available here:

Thank you for your co-operation.

Yours faithfully

 Alistair Gaw

Executive Director of Communities and Families