Dear Parent/Carer

The council is required to keep its information on school pupils up to date.  To help us do this please can you ensure that the information we hold for you is up to date by using the form

Why do we need this information?

We need this for different reasons.  We need to make sure that we provide services that are suitable to everyone.  We also need to understand more about all of the different people who live here or attend our schools and promote Edinburgh as a diverse and successful city.  We have legal duties to show what we are doing in education to make sure that children with disabilities, children from different ethnic backgrounds and other children are being treated fairly and are making good progress.  Finally, the information is required by the Scottish Government through the ScotXed project.  It is used only for research, statistical comparison and planning and itwill not use information about your child(ren) on an individual basis.

More information on the Department's commitment to equlity and diversity is available at or by contacting the Department directly.

What information do we ask for?

We ask about information for every pupil who is attending school in September 2011.  This includes:  date of birth, gender, main home language, diability, ethnicity, national identity, asylum seeker/refugee status, English language level, post code and start date.  Information to the Scottish Government also includes attendance, absences, exclusions, Co-ordinated Support Plans and Gaelic language levels.  Full information on the ScotXed project can be obtained from the website

Who can see the information I give?

No personal information is shared without your consent.  When we produce reports on the details you have given us, it will never be possible to identify you or your child(ren).  The Council is registered under the Data Protection Act (1998) and this covers all schools and Children and Families Department functions.  The Council is the owner of any data provided to it for its legitimate purposes and holds all information on a confidential basis.

The Council and the Scottish Government hope that these explanations will help you to understand the importance of providing the information.  However you retain the right to not disclose this information.

Thank you for your co-operation.

Gillian Tee

Director of Children and Families.

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